Privacy Policy

Last updated: 26 August 2026

This Privacy Policy explains how Future Action Summit collects, uses, stores, shares, and safeguards personal information through futureactionsummit.org, applications, registrations, payments, communications, and event participation.

1. Scope

This Policy applies to visitors, applicants, participants, speakers, partners, volunteers, and others who interact with Future Action Summit. By using the website or submitting information, you acknowledge the practices described here.

2. Information We Collect

Depending on how you interact with us, we may collect:

Identity and contact information: name, date of birth, nationality, email address, phone number, and postal address.
Application information: education, profession, organization, experience, motivation, application answers, and requested participation category.
Eligibility and travel information: citizenship, passport or visa details, and related documents only when needed for eligibility, invitation letters, travel support, or event administration.
Uploaded files: headshots, CVs, identification, and other supporting documents.
Payment and transaction information: order number, amount, payment status, and limited billing details. Complete payment-card data is handled by payment processors and is not stored by Future Action Summit.
Event and communication information: attendance, dietary or accessibility requirements, inquiries, feedback, and communication preferences.
Technical information: IP address, browser, device, operating system, referring page, approximate location, page activity, timestamps, cookies, and server logs.
Media: photographs, video, audio, and other recordings created during Future Action Summit activities.

3. How We Use Information

We may use personal information to:

receive, review, and assess applications;
confirm identity, age, eligibility, and participant category;
process payments and maintain transaction records;
prepare invitation or visa-support letters where applicable;
organize event access, accommodation, travel support, meals, safety, and accessibility;
send selection decisions, deadlines, program updates, tickets, and essential event communications;
provide support and respond to inquiries;
prevent fraud, misuse, security incidents, and unlawful activity;
meet legal, tax, accounting, and regulatory obligations;
analyze and improve our website, services, and events; and
send news or promotional communications where you have consented or where otherwise permitted, with an option to unsubscribe.

4. Legal Bases and Consent

Where applicable law requires a legal basis, we process information to take steps at your request or perform a contract, comply with legal obligations, pursue legitimate operational and security interests, or act with your consent. You may withdraw consent at any time where consent is the basis, without affecting earlier lawful processing.

5. How We Share Information

We do not sell, trade, or rent personal information. We may share information only as reasonably necessary with:

authorized application reviewers and selection-panel members;
website hosting, form, email, analytics, customer-support, and technology providers;
payment processors and financial-service providers;
venues, accommodation, travel, catering, security, insurance, and event-service providers;
sponsors or program partners where needed to deliver a confirmed benefit or where you have been informed or given a choice;
professional advisers, auditors, or insurers; and
government authorities or other parties when required by law, to protect rights and safety, or to investigate suspected fraud or misconduct.

Service providers are expected to use information only for authorized purposes and to protect it appropriately.

6. Payments

Payments are processed through third-party gateways. Future Action Summit may receive confirmation, transaction identifiers, limited billing information, and payment status, but does not store complete card numbers or security codes. Payment providers process data under their own terms and privacy notices.

7. Photographs, Video, and Headshots

Future Action Summit may use event photographs, video, audio, and submitted headshots for participant announcements, event documentation, reports, websites, social media, and promotional materials as described in the Terms and Conditions and any event notice. Contact us before the event if you need a reasonable accommodation or have a specific recording concern.

8. Cookies and Automatic Data

We may use essential cookies and similar technologies to operate the website, remember preferences, measure traffic, understand usage, improve performance, and support communications or marketing. You can adjust browser settings to block or delete cookies, although some functions may not work correctly.

9. International Processing

Future Action Summit serves an international community and may use providers or organize events in different countries. Information may therefore be processed outside your home country under different data-protection laws. We take reasonable steps to use appropriate contractual, technical, and organizational safeguards.

10. Retention

We retain information only for as long as reasonably necessary for applications, selection, event delivery, participant support, legal compliance, accounting, dispute resolution, security, and legitimate recordkeeping. When information is no longer needed, we take reasonable steps to delete, anonymize, or securely archive it.

11. Security

We use reasonable technical, administrative, and physical safeguards designed to protect personal information from unauthorized access, loss, alteration, disclosure, or misuse. No website, transmission, or storage system can be guaranteed completely secure.

12. Your Rights and Choices

Depending on your location, you may have rights to request access, correction, deletion, restriction, portability, or objection; withdraw consent; or complain to a data-protection authority. You may unsubscribe from marketing messages using the link in the message or by contacting us. We may verify your identity and may retain information where required by law or necessary for legitimate claims.

13. Children

The website is not intended for children under 13, and we do not knowingly collect their personal information. Event applicants are generally expected to be at least 16 unless a specific program states otherwise. If you believe a child under 13 provided information, contact us so we can review and delete it where appropriate.

14. Third-Party Links

Our website may link to third-party websites, platforms, or services. Their privacy practices are outside our control, and you should review their policies before providing information.

15. Changes to This Policy

We may update this Policy to reflect legal, technical, or operational changes. The latest revision date will appear at the top. Material changes may also be communicated through the website or by email where practical.

16. Contact Us

Privacy questions or requests may be sent to hello@futureactionsummit.org.

Future Action Summit
3046 S Macon Circle
Aurora, CO 80014, USA
+1 (720) 659-2489